Lab Task # 02

 Introduction to Microsoft Word 2007

 Objectives:

ü  Dealing with macros (using keyboard, buttons)

ü  Mail merge

ü  Making different graphs

 Record a macro :-

Click the View Tab on the Ribbon

§ Click Macros

§ Click Record Macro

Enter a name without space like Hammad etc.

Click whether you want it assigned to a button (on the Quick Access Toolbar) or the keyboard (a sequence of keys)

ASSIGN A BUTTON:-

Click Button under the Customize Quick Access Toolbar; select the document for which you want the Macro available

Click Add

Click OK to begin Recording the Macro

Perform the actions you want recorded in the Macro

Click on Macros and select Stop Recording Macros

ASSIGN A KEYBOARD SHORCUT:-

 Now Click Keyboard

Press New Shortcut Key box, type the key sequence that you want and click Assign

Click Close to begin recording the Macro

  Perform the same operation define above

2. How to Make a Bar Graph on Microsoft Word

Now Click "Insert" then "Object"

 Select "Microsoft Graph Chart" under the "Create New" tab. Click "OK" Microsoft Word will automatically create a bar graph and a small box with data from the default bar graph.

Edit the data in the bar graph to reflect your data.

Click anywhere inside the Microsoft Word document to return to the document.

Instructions:-

1. Click on the "Insert" tab in Microsoft Word 2007.

2. Click on "Chart" in the Illustrations section.

3. Choose the type of chart that you want. There are several chart options, which are categorized by type of chart. Select the chart, and then click on a style and then click "OK." The chart will open up in Word on half of the screen and Excel will open on the other half of the screen.

4. Rename the category and series labels in the Excel screen to fit the purpose of the chart. Simply click on the cells in the Excel screen and start typing.

5. Enter data into the Excel screen. Use the category and series labels to help you. Notice that as you enter numbers, the lines or bars on the chart move. To add more category and series fields, click on the cell where you want to add new information. Right click, select "Insert" and then choose what you want to add.

3. Start a mail merge:-

Open MS OFFICE then

Click on mailing tab and then click Start Mail Merge

Select document type

1. In the Mail Merge task pane, click Letters. Letters will allow you to send letters to a group of people and personalize the results of the letter that each person receives.

2. Click Next: Starting document.

Select the starting document

1. Click one of the following options:

Use the current document: Use the currently open document as your main document.

o Start from a template: Select one of the ready-to-use mail merge templates.

o Start from existing document: Open an existing document to use as your mail merge main document.

2. In the Mail Merge task pane, click Next: Select recipients.

Select recipients

When you open or create a data source by using the Mail Merge Wizard, you are telling Word to use a specific set of variable information for your merge.

Create a database of names and addresses

To create a new database, follow these steps:

1. In the Mail Merge task pane, click Next: Select Recipients.

2. Click Type a new list.

3. Click Create. The New Address List dialog box appears. In this dialog box, enter the address information for each record. If there is no information for a particular field, leave the box blank. By default, Word skips blank fields. Therefore, the merge is not affected if blank entries are in the data form. The set of information in each form makes up one data record.

4. After you type the information for a record, click New Entry to move to the next record. To delete a record, click Delete Entry. To search for a specific record, click Find Entry. To customize your list, click Customize. In the Customize Address List dialog box, you can add, delete, rename, and reorder the merge fields.

5. In the New Address List dialog box, click OK. In the Save Address List dialog box, type the name that you want to give to your data source in the File name box, and then click Save.

6. In the Mail Merge Recipients dialog box, make any changes that you want, and then click OK.

7. Click Next: Write your letter to finish setting up your letter.

8. Save the main document. When you save the main document at this point, you are also saving the data source and attaching the data source to the main document.

9. Type the name that you want to give to your main document, and then click Save.

To proceed to the next step, click Next: Write your letter.

Write your letter

In this step, you set up your main document.

1. Type or add any text and graphics that you want to include in your letter.

2. Add the field codes where you want the variable information to appear. In the Mail Merge task pane, you have four options:

o Address block: Use this option to insert a formatted address.

o Greeting line: Use this option to insert a formatted salutation.

o Electronic postage: Use this option to insert electronic postage. Note This option requires that you have a postage software program installed on your computer.

o More items: Use this option to insert individual merge fields. When you click More Items, the Insert Merge Field dialog box appears. Note Make sure that your cursor is where you want to insert the information from your data source before you click More Items. In the Insert Merge Field dialog box, click the merge field that you want to use, and then click Insert. Note You can insert all of your fields and then go back and add any spaces or punctuation. Alternatively, you can insert one field at a time, close the Insert Merge Fields dialog box, add any spaces or punctuation that you want, and then repeat this step for each additional merge field that you want to insert. You can also format (apply bold or italic formatting to) the merge fields, just like regular text.

3. When you finish editing the main document, click Save or Save As on the File menu. Note In Word 2007, click the Microsoft Office Button, and then click Save or Save As. Name the file, and then click Save. To proceed to the next step, click Next: Preview your letters.

Preview your letters :-

Now click the complete merge and save your letter or Print it.

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